ACCOUNTS PAYABLE
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POWERFUL SINGLE ENTRY FEATURE

Allows single point of entry to record fuel purchases or driver advances to fuel taxes, truck/trip expenses, driver settlements, accounts payable and general ledger!

MANAGE YOUR MONEY

Like the Accounts Receivable package, the Keystone Systems Accounts Payable has been designed to meet your needs for flexibility, ease of use and accountability (audit trails). One important element in its flexibility is date sensitivity. If all information is not available for closing the month, you may continue into the next month (or months), processing invoices and writing computer-generated and/or handwritten checks. When all information is available, you may close and the system will use the invoice dates and check dates to determine the appropriate information to include in the month close. 

Easy check maintenance allows you to search transactions by check, then drill down to invoice detail. Void a check and invoices are automatically available for disbursement.
 

FLEXIBILITY

  • Fully date-sensitive
  • You can enter a truck number on any entry!
  • Call up prior invoices and checks
  • Repeating invoices for truck, loan payments, utilities
  • Permanent history of all invoices and payments
  • You decide how long to keep information
  • Direct deposit your owner/operator checks
  • Handles CPA and attorney 1099's
  • Organize your vendors into groups: owner/operators, brokers, office supplies, etc
  • Copy any entry for speedy entry
  • Unlimited general ledger distribution per check
  • User security access, like all functions have

COMPREHENSIVE VENDOR INFORMATION

  • Shared company databank throughout
  • Unlimited contact persons
  • Multiple addresses
  • Unlimited phone numbers
  • Unlimited memo space
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  • Four-year history of posted expenses and disbursements
  • Reference number to print on each check, like SS# or loan number
  • Default expense account
  • Default payment terms
  • Default discount and payable GL accounts
  • Direct deposit information
  • Vendor groups

REPORTS

  • Aging report, any period
  • 1099 audit report
  • 1099 government form
  • Pre-check report for management approval
  • Check register, any period
  • Transaction reports sorted by vendor, check or batch
  • History report of purchases
  • Powerful user-defined reports
  • One keystroke for on-line help for any feature

CHECK WRITING

  • Interactive program to review invoices for payment
  • Do checks in batches or one at a time
  • Select one vendor or all
  • Select one vendor type
  • Partial payments
  • Optionally set release dates
  • Easily void a check

INVOICE ENTRY
Keystone Systems 1
Easy handwritten check option Notice options to schedule payment Notice the unlimited GL distribution

SELECT INVOICES FOR PAYMENT
On screen interaction Change invoice payment status Skip or print check

Keystone Systems 2

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