Keystone Truck Software provides complete, comprehensive, flexible, powerful
accounting and tracking, and gives users quick, easy access to your
company’s information and resources.
Our success in the trucking industry is based both on our expertise in
computer software and our commitment to developing customer-based solutions.
Established in 1978, Keystone Systems has over three decades of experience
serving the trucking industry. We have specialized versions for long haul
(truck load), less than truckload (LTL), bulk commodities (including chip),
and tank operations. Keystone can tailor a computer system to meet your
needs, based on any one or a combination of these areas of activity. By
continually working with our clients, we make sure that our products meet
real-world needs. By anticipating the trucking industry’s needs, staying
abreast of evolving technology, and incorporating the latest technology
developments into our products, Keystone Systems ensures its position as an
innovative leader in the trucking software industry.
Asset-based Operations versus Brokerage
Truck Software Core Products
Keystone's core package and options cover all the needs of an asset-based
operation. While trucking companies were our original focus, over the years
it become obvious that brokering would become a more and more significant
part of the market. Many clients added brokerage business to provide better
service to their existing customers, or to allow them to run a smaller fleet
of their own.
Many of Keystone's current clients are strictly brokerage, agreeing that
Keystone has everything they are looking for.
Brokerage features include tracking individual drivers with a carrier,
insurance coverage details, preferred traffic lanes and carrier ratings. You
can search and filter your carrier base by traffic lanes, fleet size,
available equipment types and more.
Whether you run your own trucks, owner-operators, brokered carriers, or any
combination of these, we have you covered. There is no additional charge to
set up as many sets of books as you need.
Many of our clients are strictly asset-based, some straight brokerage, while
more and more run both type operations. Your Keystone software supports all
these combinations. Whether you run our operation as one company, separate
asset-based and brokerage companies, or even further taxable entities, your
software license covers all the bases. While many transportation packages
charge extra for additional companies, there is never an extra charge for
your Keystone software. As long as the separate databases are housed on the
same computer, they are covered under your license.
- Billing--Why are you in business? To bill the loads
you haul. We provide the flexibility to deal everyday needs and the
- Driver/Carrier Settlements--Employees,
owner-operators, brokered carriers; per mile, percentage, per hour or
virtually unlimited user-defined methods of pay. Easily and
automatically recapture advances and reimburse necessary out-of-pocket
- Fuel Tax Reporting with IFTA & Ton-mile Taxes--Print
generic or state-specific forms, audit reports and various reports by
truck and state.
- Driver Qualification--Track
license and physical renewals, reviews, and random drug tests.
- Management Profitability Reports--Costs & revenue per
mile by trip, truck, driver, customer and commodity.
- Keystone Systems Company Databank--Centralized location to
maintain information on all the companies with whom you do business:
customers, vendors, owner/operators, shippers, consignees, picks, drops, you
name it. Easily accessed from throughout the program to quickly use just the
information you need. Search by any word in the company name, first or last
name of employee, any phone number, and more. Any authorized user can add and
update this company-wide base of
contact information. Unlike with your old Roll-A-Dex, if an employee leaves
your company, you maintain control of this valuable resource.
- CRM (Contact Relationship Management)--Call records and scheduled follow-up reminders help you retain a
professional reputation with your customers and vendors. Ask us how this
tool helps you track commitments,
appointments and past conversions within and outside your organization.
- Report Writer--Unlike many transportation software packages, Keystone includes a
full-featured report writer. Create reports pulling data from multiple
files, create selection filters and ranges, and format your own special
reports. Save and recall these reports as needed.
- On-Screen Help--Your software incorporates extensive on-screen help and dozens of training
videos, allowing easy access to every feature of the software.
- Integrated Accounting--Accounts Receivable,
Accounts Payable, Payroll and General Ledger-including bank
reconciliation and financial statements. Instead of having to learn and
work with a separate accounting package, you will have one software
package designed to work seamlessly from initial data entry to financial
statements. We routinely receive high praise from in-house and outside
bookkeepers, accountants and CPA's for the qualitly of the accounting,
including data integrity and audit trails for accuracy and
Core capabilities include back office areas of billing, driver/carrier settlements, fuel tax
reporting with IFTA & ton-mile taxes, and driver qualification to track
license and physical renewals, reviews, and random drug tests. You will also
find various management profitability reports including costs & revenue per
mile by trip, truck, driver, customer and commodity. We also include a
comprehensive report writer and fully integrated accounting software.
- Dispatch Central--Replace your old white board or
card system with an integrated and interactive display that can be
sorted and filtered to let you focus on the task at hand
- Equipment Maintenance & Shop Inventory--Save money
through extended equipment life, inproved safety, reduced down-time and
improved insurace rates
- Drivers Log Auditor--Clients tell us the auditors
go away happy! What more can we say?
- Advanced Rating--Set up for consistent and accurate
rating of loads
- Fuel Service Interface--We work with all the major
services. Our core package allows you to conveniently enter your daily
charges, breaking them out by trip with all information needed for fuel
tax, driver settlement, accounting and profitablity analysis. The
Interface option streamlines the work further for higher volume
- Payroll / Accounts Payable Direct Deposit--A
valuable service you can offer your drivers, employees, carriers and
miscellaneous vendors. Saves you time and lets you better control timing
- Tire Tracking--Track your tires. Which tires or
types of tires are the most cost-effective (lowest cost per mile) to
run, and how many miles you are getting from each tire.
- Quote Tracking--Easily enter, print and save
freight quotes for customers
- PC*Miler or ProMiles Mileage software and KSI Interfaces--Tie
into popular mileage software to automatically fill in trip mileages.
This feature can be used for fuel taxes, driver pay and per mile freight
rating, making the tasks easy and more accurate!
- Mileage History--Keystone's Point-To-Point History
& Lookup allows you to create and build your own database of mileages
for routes you travel, offering a reduced cost mileage solution
- EDI (Electronic Data Interchange)--EDI has been
experiencing a resurgence. If your customer tenders new loads though
EDI, you can accept them directly into Keystone’s Dispatch Central. You
can also provide load status and billing information to them as desired.
- Mobile (Satellite) Communications Partners--Increase
fleet productivity by using systems from Omnitracs (formerly a division
of Qualcomm) or PeopleNet. Communicate load information to your driver at
the click of a button. No more waiting for the driver to call in, or
manually entering new load information.
- Document Scanning, Management & Retreival--Reduce
office storage and streamline document retrieval. E-mail invoices with
all documents automatically attached! Control your scanner from within
Keystone Systems' software. Manage scanned or imported documents.
- Web-based Customer Load Status--Your dispatchers and
other staff will be more productive, while providing better service to your
customers. Allow customers to directly access the current status of
loads. Has it been loaded, when is it scheduled to be delivered?
- Bulk Commodity High-volume Billing--For chip
haulers, aggregate haulers and others with frequent, repetitive loads,
this option will help you get the job done quickly and accurately.
- LTL Interline Billing & Rating--While
Keystone's core package fully supports LTL load and cross-dock
operations, some clients need a full interline option. Keystone Systems'
LTL Billing Option provides sophisticated interline billing
capabilities. Incoming/Outbound, Prepaid/Collect, the appropriate
entries are made to Accounts Receivable and Accounts Payable. Also
available is a full zipcode-to-zipcode and commodity-tariff-based rating system.
While our core package is one of the most extensive offerings in
transportation software, we do not stop there. An extensive list of options
allow you to tailor your software to match the needs of your business. You
can add options at any time, so there is no pressure to buy more than you
need to start.
When you purchase a Keystone Systems software package, you automatically
receive 6 months of free telephone support and training. Training schedules
can be tailored to meet the needs of your staff, providing a smooth
transition from existing manual or computerized methods. This allows minimal
disruption of your normal work flow and greater acceptance by your
Trucking companies across the country use Keystone's software today. It is an easy-to-use, integrated system, eliminating duplication of effort to save you time and money. It is the only package on the market that recognizes the importance of balancing a strong logistics side with a powerful accounting/back office side to create a full solution for the success of your business.
Keystone Systems software lets you automate to a
level that fits your needs and style of operation. Like all our options, you
can add these features at any time, so your software grows with you and does
not hold you back.
We offer the ease-of-use to efficiently complete
your everyday work, while providing the flexibility and tools to handle
those unusual situations that arise in any business from time to time. With
a 30+ year track record in serving the transportation industry, Keystone is
the partner that will be there when you need us!
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