Keystone Truck Software provides complete, comprehensive, flexible, powerful accounting and tracking, and gives users quick, easy access to your company’s information and resources.




 

Our success in the trucking industry is based both on our expertise in computer software and our commitment to developing customer-based solutions. Established in 1978, Keystone Systems has over three decades of experience serving the trucking industry. We have specialized versions for long haul (truck load), less than truckload (LTL), bulk commodities (including chip), and tank operations. Keystone can tailor a computer system to meet your needs, based on any one or a combination of these areas of activity. By continually working with our clients, we make sure that our products meet real-world needs. By anticipating the trucking industry’s needs, staying abreast of evolving technology, and incorporating the latest technology developments into our products, Keystone Systems ensures its position as an innovative leader in the trucking software industry.
 

Keystone's core package and options cover all the needs of an asset-based operation. While trucking companies were our original focus, over the years it become obvious that brokering would become a more and more significant part of the market. Many clients added brokerage business to provide better service to their existing customers, or to allow them to run a smaller fleet of their own.

Many of Keystone's current clients are strictly brokerage, agreeing that Keystone has everything they are looking for.

Brokerage features include tracking individual drivers with a carrier, insurance coverage details, preferred traffic lanes and carrier ratings. You can search and filter your carrier base by traffic lanes, fleet size, available equipment types and more.

Whether you run your own trucks, owner-operators, brokered carriers, or any combination of these, we have you covered. There is no additional charge to set up as many sets of books as you need.

Many of our clients are strictly asset-based, some straight brokerage, while more and more run both type operations. Your Keystone software supports all these combinations. Whether you run our operation as one company, separate asset-based and brokerage companies, or even further taxable entities, your software license covers all the bases. While many transportation packages charge extra for additional companies, there is never an extra charge for your Keystone software. As long as the separate databases are housed on the same computer, they are covered under your license.

• Billing--Why are you in business? To bill the loads you haul. We provide the flexibility to deal everyday needs and the exceptions.
• Driver/Carrier Settlements--Employees, owner-operators, brokered carriers; per mile, percentage, per hour or virtually unlimited user-defined methods of pay. Easily and automatically recapture advances and reimburse necessary out-of-pocket expenses.
• Fuel Tax Reporting with IFTA & Ton-mile Taxes--Print generic or state-specific forms, audit reports and various reports by truck and state.
• Driver Qualification--Track license and physical renewals, reviews, and random drug tests.
• Management Profitability Reports--Costs & revenue per mile by trip, truck, driver, customer and commodity.
• Keystone Systems Company Databank--Centralized location to maintain information on all the companies with whom you do business: customers, vendors, owner/operators, shippers, consignees, picks, drops, you name it. Easily accessed from throughout the program to quickly use just the information you need. Search by any word in the company name, first or last name of employee, any phone number, and more. Any authorized user can add and update this company-wide base of contact information. Unlike with your old Roll-A-Dex, if an employee leaves your company, you maintain control of this valuable resource.
• CRM (Contact Relationship Management)--Call records and scheduled follow-up reminders help you retain a professional reputation with your customers and vendors. Ask us how this tool helps you track commitments, appointments and past conversions within and outside your organization.
• Report Writer--Unlike many transportation software packages, Keystone includes a full-featured report writer. Create reports pulling data from multiple files, create selection filters and ranges, and format your own special reports. Save and recall these reports as needed.
• On-Screen Help--Your software incorporates extensive on-screen help and dozens of training videos, allowing easy access to every feature of the software.
• Integrated Accounting--Accounts Receivable, Accounts Payable, Payroll and General Ledger-including bank reconciliation and financial statements. Instead of having to learn and work with a separate accounting package, you will have one software package designed to work seamlessly from initial data entry to financial statements. We routinely receive high praise from in-house and outside bookkeepers, accountants and CPA's for the qualitly of the accounting, including data integrity and audit trails for accuracy and accountability.

Core capabilities include back office areas of billing, driver/carrier settlements, fuel tax reporting with IFTA & ton-mile taxes, and driver qualification to track license and physical renewals, reviews, and random drug tests. You will also find various management profitability reports including costs & revenue per mile by trip, truck, driver, customer and commodity. We also include a comprehensive report writer and fully integrated accounting software.

• Dispatch Central--Replace your old white board or card system with an integrated and interactive display that can be sorted and filtered to let you focus on the task at hand
• Equipment Maintenance & Shop Inventory--Save money through extended equipment life, inproved safety, reduced down-time and improved insurace rates
• Drivers Log Auditor--Clients tell us the auditors go away happy! What more can we say?
• Advanced Rating--Set up for consistent and accurate rating of loads

• Fuel Service Interface--We work with all the major services. Our core package allows you to conveniently enter your daily charges, breaking them out by trip with all information needed for fuel tax, driver settlement, accounting and profitablity analysis. The Interface option streamlines the work further for higher volume carriers.
• Payroll / Accounts Payable Direct Deposit--A valuable service you can offer your drivers, employees, carriers and miscellaneous vendors. Saves you time and lets you better control timing of disbursements.

• Tire Tracking--Track your tires. Which tires or types of tires are the most cost-effective (lowest cost per mile) to run, and how many miles you are getting from each tire.
• Quote Tracking--Easily enter, print and save freight quotes for customers

• PC*Miler or ProMiles Mileage software and KSI Interfaces--Tie into popular mileage software to automatically fill in trip mileages. This feature can be used for fuel taxes, driver pay and per mile freight rating, making the tasks easy and more accurate!
• Mileage History--Keystone's Point-To-Point History & Lookup allows you to create and build your own database of mileages for routes you travel, offering a reduced cost mileage solution

• EDI (Electronic Data Interchange)--EDI has been experiencing a resurgence. If your customer tenders new loads though EDI, you can accept them directly into Keystone’s Dispatch Central. You can also provide load status and billing information to them as desired.

• Mobile (Satellite) Communications Partners--Increase fleet productivity by using systems from Qualcomm, PeopleNet, GeoLogic/Xata, or @Road. Communicate load information to your driver at the click of a button. No more waiting for the driver to call in, or manually entering new load information.
• Document Scanning, Management & Retreival--Reduce office storage and streamline document retrieval. E-mail invoices with all documents automatically attached! Control your scanner from within Keystone Systems' software. Manage scanned or imported documents.

• Web-based Customer Load Status--Your dispatchers and other staff will be more productive, while providing better service to your customers. Allow customers to directly access the current status of loads. Has it been loaded, when is it scheduled to be delivered?
• Bulk Commodity High-volume Billing--For chip haulers, aggregate haulers and others with frequent, repetitive loads, this option will help you get the job done quickly and accurately.
• LTL Interline Billing & Rating--While Keystone's core package fully supports LTL load and cross-dock operations, some clients need a full interline option. Keystone Systems' LTL Billing Option provides sophisticated interline billing capabilities. Incoming/Outbound, Prepaid/Collect, the appropriate entries are made to Accounts Receivable and Accounts Payable. Also available is a full zipcode-to-zipcode and commodity-tariff-based rating system.

While our core package is one of the most extensive offerings in transportation software, we do not stop there. An extensive list of options allow you to tailor your software to match the needs of your business. You can add options at any time, so there is no pressure to buy more than you need to start.

When you purchase a Keystone Systems software package, you automatically receive 6 months of free telephone support and training. Training schedules can be tailored to meet the needs of your staff, providing a smooth transition from existing manual or computerized methods. This allows minimal disruption of your normal work flow and greater acceptance by your personnel.